One system, then AI on top.
Perfect 10 Promotions runs experiential marketing programs — coordinating brand ambassadors at activations across the country. That meant endless manual scheduling, hand-compiled sales numbers, and AI experiments that never stuck. We centralized the work into one structured system — then layered AI on top of data it could finally trust.
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I Brief What stood in the way
Coordinating brand ambassadors across activations nationwide ran on manual emails, follow-ups, and spreadsheet updates. Sales numbers from those programs were compiled and validated by hand, so no one fully trusted them. And when the team wanted answers from their own data, they were exporting spreadsheets into ChatGPT and hoping — slow, disconnected, and impossible to rely on.
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II Approach How we built it
We pulled scheduling and sales into one centralized system — a single source of truth instead of scattered sheets. An automation agent took over the repetitive data work, moving information between systems that used to be copied by hand. On top of that foundation we layered AI sales analytics: clean dashboards on retailer performance and a chat you can ask questions of in plain language. Because the data was finally organized, the AI didn't have to guess — it just returned the right answer.
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III Outcome The impact delivered
The automation agent cut the manual scheduling work by roughly half across the team. Sales reporting became real-time, pulled straight from the system — and instead of exporting spreadsheets into outside tools, the team could ask their own data questions and get answers on the spot. The result is one connected platform that lets them scale their programs without the manual overhead growth used to bring.
Building a large, complex portal takes more than technical skill — it takes strategic thinking, reliability, and clear communication, and they delivered on all fronts. They offered smart solutions we hadn't even considered and executed everything with precision. They truly feel like a partner, not just a vendor.
Christy Greico-Smith · Founder, Perfect 10 Promotions
- Scope
- Scheduling portal · Automation agent · AI sales analytics
- Year shipped
- 2025
- Filed by
- Dev Paragon · 2025